Table of Contents
ARKANSAS COUNSELING ASSOCIATION
ARTICLE I: NAME AND
PURPOSE
Section 1. Name
Section 2. Affiliation
Section 3. Purposes
Section 4.
Nondiscrimination Clause
ARTICLE II: MEMBERSHIP
Section 1. Types of
Membership
Section 2. Individual
Membership Requirements
Section 3. Dues
Section 4. Severance of
Membership
ARTICLE III: DIVISION,
CHAPTERS, AND INTEREST SECTIONS
Section 1. Nature of
Divisions
Section 2. Formation of
Divisions
Section 3. Autonomy of
Divisions
Section 4. Amendments to
Basic Documents
Section 5. Reports
Section 6. Involuntary
Dissolution of a Division
Section 7. Voluntary
Dissolution
Section 8. Chapters
Section 9. Interest
Sections
Section 10. Southern
Region Membership
ARTICLE IV: BUSINESS
AFFAIRS OF THE ASSOCIATION
Section 1. Severable or
Transferable Interest
Section 2. Control and
Management
Section 3. Disposal upon
Dissolution
Section 4. Appropriation
of Association Funds
Section 5. Association
Year
Section 6. Reports
Section 7. Limitation of
Activities
Section 8. Internal
Revenue Code
ARTICLE V: EXECUTIVE
COMMITTEE
Section 1. Members of the
Executive Committee and Terms of Office
Section 2. Duties of the
Executive Committee
Section 3. Nominations
Section 4. Vacancies
Section 5. Executive
Director
Section 6. Administrative
Assistant
Section 7. Removal of
Officers
ARTICLE VI: GOVERNING
COUNCIL
Section 1. Composition
Section 2. Powers and
Functions of the Governing Council
Section 3. Meetings
Section 4. Removal of
Governing Council Members
ARTICLE VII: COMMITTEES
Section 1. Standing
Committees
Section 2. Composition
and Function of Standing Committees
Section 3. Special
Committees
Section 4. Reports
ARTICLE VIII:
AFFILIATIONS
ARTICLE IX: GENERAL
MEMBERSHIP MEETINGS
Section 1. Minimum
Meetings per Year
Section 2. Special
Meetings
Section 3. Notices
ARTICLE X: RULES OF ORDER
Section 1. Procedure
Section 2.
Parliamentarian Role and Duties
ARTICLE XI: AMENDMENTS
Section 1. Revisions
Section 2. Voting
ARKANSAS
COUNSELING ASSOCIATION
A branch of American Counseling
Association
Original, May 1, 1957
Amended 1970, 1978, 1979, 1982,
1983, 1985, 1986,
1991, 1996, 1997, 1999, 2000, 2001,
2002, 2004, 2010, 2013, 2020, 2024
ARTICLE
I: NAME AND PURPOSE
Section 1. Name
The name of this association shall be Arkansas Counseling
Association, hereafter referred to as “ArCA,” “the Association,” or “Arkansas
Counseling Association.”
Section 2. Affiliation
This Association is organized as the Arkansas Branch of the
American Counseling Association.
Section 3. Purposes
The
purposes of the Arkansas Counseling Association are to
- A.
Enhance individual human development
by seeking to advance the scientific discipline of counseling professions and
those who are served;
- B.
Conduct and foster programs of
education in the field of counseling;
- C.
Promote sound counseling practice in
the interests of society and the individual;
- D.
Stimulate, promote, and conduct
programs of scientific research and education in the field of counseling;
- E.
Publish and/or share scientific,
educational, and professional literature;
- F.
Advance high standards of
professional conduct;
- G.
Conduct scientific, educational, and
professional meetings and conferences;
- H.
Inform and educate the general
public about the counseling profession;
- I.
Establish contacts with various
organizations for scientific and educational pursuits; and
- J.
Examine conditions which create
barriers to individual development and work to remove them.
The
purposes of ArCA shall be in accordance with those of ACA.
Section 4. Nondiscrimination Clause
The Arkansas Counseling Association shall not discriminate
against any individual on the basis of ethnic group, race, religion, gender,
sexual orientation, gender expression, gender identity, age, and/or ability.
ARTICLE II: MEMBERSHIP
Section 1. Types of Membership
- Voting membership
- Individual Members
- Emeritus Members
- Student Membership
- Supporting membership
- A Supporting Membership is open
to any appropriate business, industry, foundation, or other organization
or individual contribution of $100.00 or more either in general support
of the organization or applied to special projects at the discretion of
the Board or on the basis of criteria to be developed.
- Special Members.
- The Governing Council may
prescribe and establish criteria for special memberships in the
Association, consistent with the Bylaws of the Association provided,
however, no person shall be deprived of any privileges heretofore
granted.
Section 2. Individual Membership Requirements
- An individual member is a person who (1) meets the
eligibility requirements, (2) is in good standing, and (3) has paid the
current year’s ArCA membership dues.
- Any person whose primary responsibilities or interests
are in the area of counseling and human development such as, but not
limited to, professional school counselors, licensed professional or
associate counselors, addiction counselors, counselor educators, shall be
eligible for membership.
- Student Members
- Any student at the post-secondary
level having interests in the area of counseling and human development
shall be eligible to become a student member of the Association. For
Association purposes, "student" is defined as one who is degree
or certification-seeking in a counseling associated field and upholds the
counseling identity.
- Emeritus Members
- Members who, having reached
the age of sixty-five (65) years and having been a member of at least one
(1) division or branch, or its antecedent, for at least twenty (20)
years, may request Emeritus Membership under qualifications established
by the Governing Council. Emeritus Membership is granted to an individual
by a vote of the Governing Council upon recommendation by a division or
branch. Emeritus Members shall be exempt from the payment of dues to the
Association but shall retain all rights and privileges of dues-paying
members.
Section 3. Dues
- Annual Association Dues
- Annual association dues for
members shall be established by action of the Governing Council.
- Division or branch dues
- Division or branch dues shall
be established by the respective division or branch.
Section 4. Severance of Membership
- Non-Payment of Dues
- A member will be dropped from
membership for the non-payment of dues.
- Conduct Detrimental to the Association
- A member may be dropped from
membership for any conduct that tends to injure the Association or to
adversely affect its reputation or that is contrary to or destructive to
its objectives according to the Bylaws and Code of Ethics of the
Association. Any member charged with engaging in any such conduct shall
be given notice of the precise nature of the charge, shall be given the
opportunity to confront witnesses, and shall have the right to appeal to
and have a hearing before the Governing Council, whose decision shall be
final. The Ethics committee shall consider any charges made over the
signature of two (2) members in good standing and shall have the power to
determine whether the charges shall be dropped, whether the accused
member shall be permitted to resign, or whether the charges are true,
subject, however, to the right of any accused member to appeal to the Governing
Council from any final decision of the Ethics Committee.
- Voluntary Resignation
- A member in good standing may
withdraw from membership by voluntary submission of written resignation.
The member’s dues will not be refunded; however, they may at any time
rejoin the association.
ARTICLE III: DIVISION, CHAPTERS, AND INTEREST
SECTIONS
Section 1. Nature of Divisions
- Any Arkansas organization representing areas of
interest in counseling professions and those who are served and composed
of persons eligible for membership in the American Counseling Association,
shall be eligible for divisional status in this Association.
Divisions shall be organized in
accordance with the Association’s Bylaws.
- The purposes of a division shall be in accord with the
Association’s objectives.
Section 2. Formation of Divisions
Application for divisional status shall be submitted to the
Governing Council, which shall have the authority to approve the granting of
charters by national divisions to respective state divisions in accordance with
standing rules established within the framework of Section 1 above.
Section 3. Autonomy of Divisions
- A.
A division of the Association shall
be free to conduct its own affairs but must do so in compliance with the Bylaws
of the Association. The Governing Council shall develop guidelines for division
operation to ensure responsible fiscal management.
- B.
A division of the Association shall
identify itself as "A Division of the Arkansas Counseling
Association."
Section 4. Amendments to Basic Documents
Amendments to any division’s bylaws or other governing document
shall be reported in writing to the President of the Association for approval
by the Governing Council at least thirty (30) calendar days prior to their
effective date of adoption.
Section 5. Reports
Each division shall transmit to the President of the
Association the names and contact information (e.g., email addresses, phone
numbers) of its officers promptly upon their election or appointment. Within
fifteen (15) calendar days of the conclusion of the fiscal year, each division
shall submit an annual written report to the President of the Association who
shall distribute the report to the Governing Council.
Section 6. Involuntary Dissolution of a Division
The Governing Council shall have the authority to recommend
that the charter of a division be revoked by the respective national division
when it is deemed in the best interest of the Association to do so.
- Before final action may be taken regarding the
dissolution of a division, a notice of intent to dissolve must first be
passed by a majority of the Governing Council present and voting, and the
division in question must be advised in writing of the reasons for the
proposed action. The division shall have until the next state meeting of
the Association (but in no case less than nine months) to implement
remedial measures.
- A two-thirds vote of those present and voting of the
Governing Council shall be necessary to recommend that the charter of a
division be revoked by the respective national division.
Section 7. Voluntary Dissolution
No division may affect the dissolution of a division or its
voluntary withdrawal from the Association. Voluntary dissolution or withdrawal
from the Association shall be undertaken only in compliance with standing rules
adopted by the Governing Council.
Section 8. Chapters
A chapter may consist of persons who organize on the basis
of a local geographic unit within the state in accordance with the Bylaws of
this Association.
Section 9. Interest Sections
- An interest section shall consist of persons who
organize on either a statewide or local basis in accordance with the Bylaws
of this Association to promote a professional interest not otherwise
provided for in the divisional structure.
- The same rules that apply to divisions shall apply to
interest sections.
Section 10. Southern Region Membership
The Association shall obtain membership in the American
Counseling Association Southern Region and is entitled to be represented by one
voting delegate.
ARTICLE IV: BUSINESS AFFAIRS OF THE ASSOCIATION
Section 1. Severable or Transferable Interest
No member shall have any severable or transferable interest
in the property of the Association.
Section 2. Control and Management
All property of the Association shall be subject to the
control and management of the Governing Council. Any acquisition or disposal of real property must be approved in advance by
the Governing Council.
Section 3. Disposal upon Dissolution
In the event of the Association’s dissolution, none of its
property shall be distributed to any of the members. The Governing Council,
after paying or making provision for payment of all lawful debts and
liabilities of the Association, shall determine and distribute all remaining
assets of the Association to one or more of the following categories of
recipients:
- A nonprofit organization or organizations created to
succeed the Association, provided such organization(s) qualify for
exemption from federal income taxation under section 501 (a) of the
Internal Revenue Code as an organization described in sections 170 (c) (2)
and 501 (c) (3) of such Code; and /or
- A nonprofit organization or organizations with similar
purposes as the Association, selected as appropriate recipients of such
assets, provided such organizations qualify for exemption from federal
income taxation under section 501 (a) of the Internal Revenue Code as an
organization described in sections 170 (c) (2) and 501 (c) (3) of such
Code.
Section 4. Appropriation of Association Funds
- No appropriations of Association funds shall be made
except pursuant to the authority of the Governing Council.
- The Governing Council shall adopt an annual budget. The
Financial Affairs Committee shall be responsible for proposing a budget to
the Governing Council during its March meeting.
Section 5. Association Year
The fiscal year and the governance year of the Association
shall be from July 1 to June 30.
Section 6. Reports
Income and expense reports shall be provided to members of
the Governing Council quarterly. Members of the Governing Council shall also
receive the auditor’s report each year.
Section 7. Limitation of Activities
ArCA is organized and shall be operated exclusively for
charitable and education purposes with the meaning of sections 170 (c) (2) (B),
2055 (a), and 2522 (a) (2) of the Internal Revenue Code. No part of the net
earnings of ArCA shall inure to the benefit of or be distributed to the members
of the Governing Council, officers, members of its committees, other private
individuals, or for-profit organizations (except that ArCA shall be authorized
and empowered to further the purposes stated above). No
substantial part of the activities of ArCA shall involve the carrying on of
propaganda or otherwise attempting to influence legislation, and ArCA shall be
empowered to make the election authorized under section 501 (h) of the Internal
Revenue Code. ArCA shall not participate in or
intervene in any political campaign (including the publishing or distribution
of statements) on behalf of or in opposition to any candidate for public
office. Notwithstanding any other provision herein, ArCA shall not conduct any
activities not permitted to be conducted
- by an organization exempt from federal income tax under
section 501(a) of the Internal Revenue Code as an organization described
in section 501 (c) (3) of such code, and/or
- by an organization, contributions to which are
deductible under sections 170 (c)(2), 2055 (a)(2), or 2522(a)(2) of the
Internal Revenue Code.
Section 8. Internal Revenue Code
References herein to sections of the Internal Revenue Code
are to provisions of the Internal Revenue Code of 1986, as amended, as those
provisions are now enacted or to corresponding provisions of any future United
States internal revenue law.
ARTICLE V: EXECUTIVE COMMITTEE
Section 1. Members of the Executive Committee and
Terms of Office
- Composition of the Executive Committee
- The members of the Executive
Committee of the Association shall be the President, the President Elect,
the President Elect Elect, the Immediate Past President, the Secretary,
and the Treasurer.
- Membership Requirements
- All members of the Executive
Committee shall be active members in good standing of ArCA and the
American Counseling Association.
- Term of Office
- The term of office shall begin
on July 1 and shall be for a period of one year or until a successor
takes office.
- Conflict of Interest
- All members of the Executive Committee
shall avoid conflict of interests as defined by the current ACA’s Code of
Ethics.
- Meetings
- a.
The Executive Committee shall meet between
January and March of each year (no later than March 31) to consider and adopt
an Association budget for the ensuing year and conduct such other Association
business. Other meetings
of the Executive Committee may be called at the President’s discretion. Notice
thereof shall be given to all members of the Executive Committee at least
fifteen (15) calendar days prior to any such additional meetings.
- b.
The
President of the Association shall preside at meetings of the Executive
Committee. In the President's absence, the President Elect shall preside.
- c.
Each
member of the Executive Committee shall have one (1) vote, and a majority of
the members of the Executive Committee shall constitute a quorum.
- d.
Any
member of the Executive Committee may present business for consideration.
- e.
The
Executive Committee shall be empowered to conduct meetings by electronic
communications in which the words are transmitted to participants. Any members
of the Executive Committee or a committee may participate in a meeting by means
of telecommunications that allow all persons participating in the meeting to
hear each other and have their views heard. Such participation in a meeting
shall be counted as in-person attendance at such a meeting.
Section 2. Duties of the Executive Committee
- Policy Proposal
- To propose Association
policies and recommend such policies to the Governing Council for its
consideration and action
- Operational Policies
- To formulate operational
policies appropriate for executive action and direct the execution
thereof subject to review by the Governing Council
- Duties of the President
- a.
Serve
as the chief executive officer of the Association, chairperson of the Governing
Council, and preside at all general meetings of the Association
- b.
Appoint
all members to ad hoc committees unless the method is otherwise specified
- c.
Hold
ex-officio membership on all committees
- d.
Serve
as the voting delegate to the Southern Region Branch Assembly, unless the
President elects to appoint another member as the voting delegate to represent
the State Branch
- Duties of the President-Elect
- Act in place of the President
at all Association meetings and functions which the President is unable
to attend
- Serve as chairperson of the
Conference Planning Committee
- Duties of the President-Elect-Elect
- Spend an interim year observing
and learning policy governance in preparation for leadership within the
association
- Perform duties helpful to the
Association as directed by the President, and/or Governing Council
- Duties of the Immediate Past President
- Serve as Chairperson of the
Nomination and Election Committee
- Serve in advisory capacity to
the President
- Duties of the Secretary
- Keep the records of the
current activities of the Association and its meetings and shall oversee
the issuance of meeting notifications
- Be responsible for maintaining
the membership rolls of the Association, subject to the decisions of the
association.
- Duties of the Treasurer
- Collect and disburse the funds
of the Association subject to the approval of the Executive Committee
- Make a financial report to the
Association at its annual business meeting.
Section 3. Nominations
All members of the Association, with the exception of
Student Members, shall be eligible for nomination to any office. Nominees may
not serve in another role or position that would be considered a conflict of
interest.
Section 4. Vacancies
- A.
Vacancies in the offices of
President Elect, President Elect Elect, Secretary, and Treasurer occurring
between annual meetings shall be filled by nomination and election by the
remaining members of the Governing Council. Nomination and election may be
conducted by electronic means at the discretion of the President. The officer
so elected shall serve until the next annual meeting, at which time a new
President Elect, President Elect Elect, Secretary, or Treasurer shall be
elected.
- B.
If any position within the line of Presidency
should become vacant during the year, the successor shall assume the position.
The successor shall serve out the remainder of the term of office whom they
replace and their prescribed term of office.
Section 5. Executive Director
- A.
The Arkansas Counseling Association
may utilize the services of an Executive Director. This shall be an appointed
position and must be endorsed by the Governing Council.
- B.
The specific duties of the Executive
Director shall be specified by the Executive Committee.
- C.
The Executive Director shall hold ex
officio status as a member of the Executive Committee and the Governing
Council.
Section 6. Administrative Assistant
- A.
The Arkansas Counseling Association
may utilize the services of an Administrative Assistant. This shall be an
appointed position and must be endorsed by the Governing Council.
- B.
The specific duties of the
Administrative Assistant shall be specified by the Executive Committee.
Section 7. Removal of Officers
- A.
The Governing Council
may use their best judgement to remove an officer if it is deemed in the
interest of ArCA.
- B.
Any elected Officer may
be removed from office upon a two-thirds vote of the Governing Council.
- C.
At least ten (10) business
days prior notice of the proposed removal shall be provided to all Governing
Council members.
- D.
The officer in question shall
have the opportunity to personally address the Governing Council prior to the
removal vote.
- E. Any officer appointed by the President may be
removed by the President.
ARTICLE VI: GOVERNING COUNCIL
Section 1. Composition
- The Governing Council shall be composed as follows:
- The Executive Committee of the
Association.
- The Presidents of the various active
divisions of the Association.
- From Divisions: Voting members
must be elected by their divisions. The elected individual or his/her
designee must be present to vote. No person may cast more than one vote
at the Governing Council.
- A Student Representative, to
be elected by and representative of student members. To be eligible for
this position, the person must be a student according to the definition
in Section II.2.C and in a license- or certification-qualifying program
as a counselor.
- Term of office for each member of the Governing Council
shall be limited to a maximum of three (3) years in any five (5) year
period except that:
- Individuals elected or
appointed as officers of the Association as specified in Article V,
Section 1, shall be exempt from this requirement.
- Individuals elected as
Divisional representatives that are required by Divisional written policy
or bylaws to serve or believed to be needed for rotational or continuity
reasons, may be exempted from this provision to serve one (1) additional
year, or part thereof, by action of the Governing Council.
- No member of the
governing Council may concurrently represent more than one (1) division.
- All members shall be active members in good standing of
ArCA and the American Counseling Association. All members who are elected
division officers shall also be members of their corresponding national
division.
Section 2. Powers and Functions of the Governing
Council
A.
To establish policies to govern the
affairs of the Association
B.
To exercise such other powers as may
be necessary or desirable in the best interests of the Association and not in
conflict with the Bylaws
C.
To be responsible for identifying
issues and establishing priorities for professional initiatives relating to
human development pertinent to the Association
D.
To approve any suggested revisions
of the Bylaws Committee prior to being presented to the general membership for
voting
E.
To act on recommendations from the
Executive Committee
F.
To act on the reports of the
Executive Committee, Divisions, Standing Committees, and such special
committees as are responsible to the Governing Council
G.
To grant and revoke division and
State Branch charters
Section 3. Meetings
- The Governing Council shall convene during state
meetings of the Association. Additional meetings of the Governing Council
may be called at the President’s discretion. Notice thereof shall be given
to all members of the Governing Council at least fifteen (15) calendar days
prior to any such additional meetings.
- The President of the Association shall preside at
meetings of the Governing Council. In the President's absence, the
President Elect shall preside.
- Each member of the Governing Council shall have one (1)
vote, and a majority of the members of the Governing Council shall
constitute a quorum.
- Any member of the Governing Council may present
business for consideration.
- The Governing Council shall be empowered to conduct
meetings by electronic communications in which the words are transmitted
to participants. Any members of the Executive Committee or a committee may
participate in a meeting by means of telecommunications that allow all
persons participating in the meeting to hear each other and have their
views heard. Such participation in a meeting shall be counted as in-person
attendance at such a meeting.
Section 4. Removal of Governing Council Members
- A.
The Governing Council
may use their best judgement to remove an officer if it is deemed in the
interest of ArCA.
- B.
Any elected Officer may
be removed from office upon a two-thirds vote of the Governing Council.
- C.
At least ten (10)
business days prior notice of the proposed removal shall be provided to all
Governing Council members.
- D.
The officer in question shall
have the opportunity to personally address the Governing Council prior to the
removal vote.
- E. Any officer appointed by the President may be
removed by the President.
ARTICLE VII: COMMITTEES
Section 1. Standing Committees
The standing committees of the Association shall be Bylaws
Committee, Ethics Committee, Public Policy and Legislation Committee, Long
Range Planning Committee, Nominations and Elections Committee, Financial
Affairs Committee, Conference Committee, and Membership Committee.
- Appointment of Standing Committees.
- The President, in consultation
with the Governing Council, shall be responsible for appointing standing
committees unless otherwise specified. The President, in conjunction with
the Governing Council, may make interim appointments to fill vacated
positions and replace non-participating members.
Section 2. Composition and Function of Standing
Committees
- Bylaws Committee
- The Bylaws Committee shall
receive proposals for amending the Bylaws and present proposed amendments
to the Governing Council.
- The committee is responsible
for being familiar with the Bylaws to respond to questions concerning
them.
- They are also responsible for
comparing ArCA Bylaws with those of the American Counseling Association
to ensure that the terminology of ArCA is consistent with the terminology
used by ACA.
- This committee is also
responsible for reviewing the bylaws of each ArCA division for
consistency with ArCA/ACA language. When discrepancies are found, the Bylaws
committee is responsible for making recommendations for revisions to the respective
division and/or the Governing Council.
- If there is a revision of the Bylaws,
the Committee is responsible for the complete revision and distribution
to membership.
- Ethics
Committee
- The Ethics Committee shall be responsible for
educating the membership concerning ethical standards. This
includes developing and distributing educational materials, organizing
workshops and seminars, and providing ongoing training to ensure that all
members are well-informed about current ethical guidelines and best
practices. The committee will also serve as a resource for members
seeking guidance on ethical issues, promoting a culture of integrity and
professionalism within the Association.
- Public
Policy and Legislation Committee
- The Public Policy and
Legislation Committee shall be concerned with matters of governmental
activities at all levels.
- The Public Policy and
Legislation Committee shall consist of at least one (1) member from each
division.
- Long-Range
Planning Committee
- The Long-Range
Planning Committee shall establish a three-year plan covering all aspects
of ArCA.
- The Long-Range Planning
Committee shall receive and solicit resolutions.
- Nominations
and Elections Committee.
- The Nominations and Elections Committee shall conduct
the nominations and elections of this Association and review and
recommend procedures for carrying out the annual election in accordance
with the nominations and elections policies as adopted by the Governing
Council.
- The chairperson shall be the immediate Past President
of the Association.
- The committee will consist of chair, President Elect Elect
and Secretary.
- Financial
Affairs Committee.
- The Financial Affairs Committee shall advise the
Governing Council on matters such as budget planning and financial
management.
- The chairperson shall be the Treasurer of the
Association.
- This committee shall consist of the President,
President Elect, President Elect Elect, Treasurer, and Secretary.
- The Executive Director shall serve as an ex-officio
member of the committee.
- Conference
Committee
- a.
The Conference committee shall
assume responsibility for the planning and execution of the annual state
conference.
- b.
The chairperson shall be the
President Elect of the Association.
- c.
Membership shall consist of the
Governing Council and such other members as deemed appropriate by the Governing
Council.
Section 3. Special Committees
The President, Governing Council, and/or Executive Committee
may appoint special committees as necessary.
Section 4. Reports
Within fifteen (15) calendar days of the conclusion of the
fiscal year, each Committee shall transmit an annual written report to the
President of the Association, who shall report salient developments to the
Governing Council.
ARTICLE VIII: AFFILIATIONS
The Governing Council shall be responsible for developing,
promoting, and executing affiliations with other organizations that share
similar interests and objectives of this Association. Such cooperation and/or
affiliation shall not weaken or compromise the autonomous existence of this
Association.
ARTICLE IX: GENERAL MEMBERSHIP MEETINGS
Section 1. Minimum Meetings per Year
There shall be a minimum of one annual meeting of the
Association at which time a business meeting shall be conducted. The time and
place of the meeting shall be determined by the Governing Council
Section 2. Special Meetings
Special meetings shall be called at any time by the
President, with the approval of a majority of the Governing Council.
Section 3. Notices
Notices of meetings shall be sent to members at least
fifteen (15) calendar days prior to the date of such meeting for meetings.
ARTICLE X: RULES OF ORDER
Section 1. Procedure
All meetings of
the Association shall be conducted according to guidelines outlined in Robert’s
Rules of Order.
Section 2. Parliamentarian Role and Duties
- A. The Parliamentarian is appointed by the
individual responsible for chairing meetings of the Association.
- B.
A
parliamentarian’s primary role is to provide advice on parliamentary law and
procedure. They help ensure that meetings and decision-making processes follow
established rules and guidelines as outlined in the previous section.
- C.
The
Parliamentarian advises the Association on the rules of order. This ensures
that all actions taken during meetings are in accordance with the proper
parliamentary procedures, helping to avoid any procedural errors or disputes.
ARTICLE XI:
AMENDMENTS
Section 1. Revisions
Except as provided in Section 2 below, amendments to the Bylaws
may be acted upon only at annual business meetings of the Association. If
presented in writing to all members of the Association at least fifteen (15) calendar
days before an annual meeting at which the proposed change is to be considered,
such an amendment may be adopted by a two-thirds vote of the members present.
Any amendments to such proposed amendments or any amendments not presented in
writing to all members of the Association fifteen (15) calendar days in advance
of an annual meeting may be adopted by at least four-fifths vote of the members
present.
Section 2. Voting
If, in the judgment of the Governing Council, action upon a
proposed amendment is desirable before the next annual meeting, it may be taken
through a mail or electronic ballot following presentation of the amendment in
writing to all members of the Association. If fifty-one (51) percent of the
votes received affirmatively within fifteen (15) calendar days, the amendment
shall be adopted.